Assist Setup, Assisted Setup, BC18, Business Central, Change Log, Cues, Data, Data Classifications, Dynamics 365, Email, Field Monitoring, Fields, Functional Tips, High-Risk, How To, Information, Monitor Field Change Setup, Notification, Office 365, Office Integration, Outlook, Role Center, Settings, Smtp, Start, Stop, Tip & Tricks

Monitor Field Change in Business Central

Field Monitoring is one of great help for superusers in Business Central. You can now configure a list of fields that contain high-risk and business-critical data that you want to be notified about when they are changed.

Changes to high-risk settings in Business Central can be tracked using the Change Log functionality. But sometime only tracking changes is not sufficient and you expect more like you should be notified of changes in fields that contain high-risk and business-critical data, such as bank account numbers, company name, and addresses.

Now setting a list of fields that contain high-risk and business-critical data is possible and you can be notified about when they are changed.

To start with this feature, Look for Assist Setup, I am using BC18 demo database for below steps.

Although it is not necessary to follow Assist Setup, you can do setup from individual pages. But this will ensure you don’t miss any steps.

Click on Next to start with setup. And follow the steps in leading wizard pages.

If you wish to use Data Classification and already have performed data classification you can enable or continue with individual fields using Monitored Fields Worksheet, in upcoming Wizard pages.

It is necessary to have the Sending and user e-mail setup is completed. Here you can select the email ids as required.

You need to add Fields for monitoring enable and click finish, or you can open the Page later and configure. This will Start the Monitoring and Notification service.

In Next step or you can open this page Monitored Fields Worksheet from Tell Me.

Add your table & fields that you wish to Monitor.

If notify is enabled you will receive the mail, else you can view in Monitored Field Log page. You can use Field Monitoring Setup Page from Action bar, or you can separately open this page from Tell Me.

You need to Start the Field Monitoring Setup, if not already done. If you have used Assist setup it will be Started, in case you are doing Manually from each Page, you will need to visit this Page, Setup your Emails and Start the Service.

Before we Start with Testing, it is strongly recommended you Log Off and Login again to Business Central. As logging starts and ends on Login & Logout of user.

Open the Customer Page and make changes to Name, as above we have setup to log Name field of Customer.

If your all setup is OK you should Receive a mail as below.

Some Pages helpful for Field Monitored Service are:

You can Monitor the Mails Status from your Role Centre Cues:

What else you can do for monitoring your data and notifications:

  • If there is a problem sending the email, you can check the detailed information on Email Outbox page.
  • You can view the mail sending record on Sent Emails page.
  • You can view the log of Field Monitoring Setup and Monitoring Fields on Monitored Field Log Entries page.

Hope you enjoyed the information. Will come with more similar information in my next posts. Till then keep exploring, learning and sharing your knowledge with others.

Remain safe, take care of your loved ones, put your mask, maintain safe distance and don’t forget to get vaccinated.

Azure, Development Tips, Dynamics 365, Functional Tips, How To, Image Analyzer, Information, Instalation & Configuration, NAV 2018, Tip & Tricks, What's New

Image Analysis feature in Dynamics NAV 2018

In Dynamics NAV 2018, the Image Analyzer extension uses the Computer Vision API to analyze images that are attached to contact persons and items.

For example, this is useful for items because it lets you build up a stockpile of metadata about what you sell and use it to fine-tune search results when someone is browsing your web shop.

Image Analyzer is free in Dynamics NAV, but there is a limit to the number of items that you can analyze during a certain period of time. By default, you can analyze 100 images per month.

After you enable the extension, Image Analyzer runs each time you import an image to an item or contact person. You will see the attributes, confidence level, and details right away, and can decide what to do with each attribute. If you imported images before you enabled the Image Analyzer extension, you must go to the item or contact cards and choose the Analyze Picture action.

Requirements

There are a few requirements for the images:

  • Image formats: JPEG, PNG, GIF, BMP
  • Maximum file size: Less than 4 MB
  • Image dimensions: Greater than 50 x 50 pixels

How to enable Image Analyzer

To enable the Image Analyzer extension, do one of the following:

Method-1 : Open an item or contact card. In the notification bar, choose Analyze Images, and then follow the steps in the assisted setup guide.

 

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This will launch Image Analyser assisted setup guide, follow the step.

 

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Once you are done It will import your image for Analysing.

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Method-2 : Access the Service Connections, and then choose Image Analysis Setup.

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Choose the Enable Image Analyzer check box, and then complete the steps in the assisted setup guide.

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For URL and Key follow these steps:

Click on Computer Vision API Documentation

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Click on Try Computer Vision API

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Select your API Computer Vision API and then Get API Key

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Agree to T & C select your Country/Region and then Next

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Sign-In with the preferred account sign-in method

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Once done you will land on page which will have your Endpoint URL and Key

You must add /analyze at the end of the API URI, if it isn’t already there.

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Enter your Endpoint URL and Key and close the window.

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Now you import your Image, or select Analyze Picture if already imported

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This will analyze the Image and provide you with the Attributes.

The Image Analyzer Attributes page displays the detected attributes, the confidence level, and other details about the attribute. Use the Action to perform options to specify what to do with the attribute.

 

This is how you enable and configure your Image Analyzer Service.

 

To see how many analyses you have left in the current period

You can view the number of analyses you’ve done, and how many you can still do, in the current period.

Enter Image Analyzer Setup, and then choose the related link.

The Limit type, Limit value, and Analyzes performed provide the usage information.

 

To stop using the Image Analyzer extension

Enter Service Connections, and then choose Image Analyzer Setup.

Clear the Enable Image Analyzer check box.

 

I will come with more details as I proceed.