Tag: GL

Development Tips, Excel, How To, Jet Reports, Office Integration, Report

Creating Report in Jet Using NL, NF, NP & GL & Excel Formulas

Ashwini Tripathi

Dear friends today I will discuss report “General Ledger Budget to Actual by Period” and demonstrate the usage of NP & GL Functions.

This report will contain all the Functions, Commands we discussed till now and usage of NP & NL Functions.

You can refer my earlier posts for more detailed information which will help you understanding this report better, for your convenience I am providing link to previous posts which may help you understanding the terms being used in this report.

Using Jet Report NL Function

Using Jet Report NF Function

Using NL( Lookup ) in Jet Reports Part-1

Using NL( Lookup ) in Jet Reports Part-2

Using NL( Lookup ) in Jet Reports Part-3

Using NP Function in Jet Reports

Using GL Function in Jet Reports

Let’s start with creating Option Page before we start with report creation:
NPGLUsage-1

If you see in above sheet few filters are defined for the report, most of them are normal and Lookup which we have already discussed in previous report and posts.

Please be sure ‘=’ have been removed from formulas for presentation purpose, make sure you add them when use in your report.

Here new thing which we see is in E3 Cell:

=NP(“DateFilter”,StartDate,EndDate)

Here NP function creates a filter variable date filter which takes the StartDate & EndDate to create filter in Navision format like 01/01/2015..31/12/2015, which can be used in other Jet Functions as an parameter.

Option denotes these value will be asked from user when report is executed.

Lookup provides List of Values for selection to the user.

All text in A Column & Row 1 are the keywords or reserved words of the Jet Reports.

All text B3..B8 are Text or Option Heading which will be displayed in Option form when report is executed.

All text C3..C8 are the default Values for the options, remember (*) means no filters applied or include all. Don’t Forget to define Name of the cells in Name box, you will find this in the Left of the Formula Bar. The name I am using in my report defined below, this will help us using these user friendly name as filter in our Functions.

Cell Name
C3 StartDate
C4 EndDate
C5 GLAccountNo
C6 BudgetName
C7 PeriodType
C8 BlankZero
E3 DateFilter

Let’s Start our Report Design, Insert one more sheet for report format design.

Our design will be as follows, we will discuss the formula used in these columns later below in this post.

NPGLUsage-2

The Jet Formulas we are using in above sheet is as below:

Cell Formula
I3 =NL(,”Company Information”,”Name”)
J4 =PeriodType
J5 =NP(“DateFilter”,StartDate,EndDate)
J6 =NP(“Eval”,”=Today()”)
K8 =NL(“Columns=5”,NP(“Dates”,StartDate,EndDate,PeriodType))
K9 =NL(,NP(“Dates”,K8,”30/12/2050″,PeriodType,TRUE))
C12 =IF(AND(Heading=FALSE,BlankZero=”Yes”,MIN(K12:Q12)=0,MAX(K12:Q12)=0),”Hide”,”Show”)
D12 =NL(“Rows”,”G/L Account”,,”No.”,GLAccountNo,”Date Filter”,DateFilter)
E12 =NF($D12,”Account Type”)
F12 =OR(AccountType=”Heading”,AccountType=”Begin-Total”)
G12 =NF($D12,”Indentation”)
H12 =IF(E12=”Posting”,NF(D12,”No.”),IF(OR(E12=”Total”,E12=”End-Total”),NF(D12,”Totaling”),”0″))
I12 =REPT(” “,G12*5) & NF($D12,$I$11)
K12 =GL(“Budget”,$H12,ColumnStartDate,ColumnEndDate,,,,,,,BudgetName)
L12 =GL(“Balance”,$H12,ColumnStartDate,ColumnEndDate)

We can mix and match Excel formulas too to achieve data we require in our report especially any calculation of values from other cell values. You may find many of them is being used in this report too. You can apply formatting of Excel for better presentation of your reports. Sometime cell references to help in repeating the value to the cells and making available to access to upcoming cells when report is executed.

In Cell C1 [Hide+?] denotes this column will be used to get decision at run time like if we want to hide or show the respective row. As this value will not be available at design time, but when report is executed some rows we want to hide from the output of the report to user. Anything we are sure and know well in advance that this row need to be Hide we can key [Hide] in column A of that Row.

See in Cell C12 formula: [=IF(AND(Heading=FALSE,BlankZero=”Yes”,MIN(K12:Q12)=0,MAX(K12:Q12)=0),”Hide”,”Show”)]

Here decision is taken either we need to Show/Hide this row from output depending upon the test value. This value will be only available when data is retrieved and presented in Report, at design time we cannot predict what will be the value in these column and what will be the result of our test.

If we want to Hide any Row we Key [Hide] in A Column of that Row, Similarly if we want to Hide any Column we Key [Hide] in Row 1 of that Column.

Column L8 & L9 simply copy Value of K8 & K9 Respectively. K10 =K8 here too value is copied.

Rest All Values are Simple text used for Heading in Report Output.

[=REPT] this is Excel Formula Repeats text a given number of times. Use REPT to fill a cell with a number of instances of a text string.

Syntax: REPT(text, number_times)

The Cell M12 usage simple Excel Formula [=K12-L12].

The Cell N12 also usage simple Excel Formula [=IF(K12=0,””,ROUND((M12/K12),2))]

On executing the Report I fill below Filters:

NPGLUsage-3

Applying above Filters the Output of report from my Standard Navision 2015 Report I get below Output:

NPGLUsage-4

Due to size limit I have reduced the zoom of the excel so that the exact report output in full can be shown.

Remain tuned for more information.

I will come up with more details in my upcoming posts.

Advertisement
Development Tips, Excel, How To, Jet Reports, Office Integration, Report

Using GL Function in Jet Reports

Ashwini Tripathi

Syntax: =GL (What,Arg1,Arg2,Arg3,..,Arg22)

Purpose: Returns the budget, balance, net change, quantity, debits or credits of the G/L Account of a given company based on filters.

Dynamics NAV Parameter Description
 What NAV: Determines what the GL Function returns. Options are Balance, Budget, Quantity, Credits or Debits Note that the options available for the What argument depend on the Where argument.
 Account NAV: G/L Account Number, Filter or Range. If you specify a single, totaling account, you will get totals. If you specify multiple accounts or a range of accounts, totaling accounts will not be included in the returned number even if the other account(s) have nothing to do with the specified totaling account(s). If the Where argument is “Rows”, “Columns”, or “Sheets”, then the What options are “Accounts” which will give a list of account numbers, “Categories” which will give a list of account category numbers, or “SegX” where X is a segment number and which gives a list of that specific account segment.
StartDate NAV: Specifies the starting date of transactions to include. If you are interested in the balance of an account on a given date, leave StartDate blank. If you are interested in the net change of an account, use Balance and specify both the StartDate and EndDate
 EndDate NAV: Specifies the ending date of transactions to include. Specifying a start period and an end period will give you the net change between the first day of the start period and the last day of the end period. Specifying a start period with no end period will give you the net change between that start date and the present. Specifying no start period will give you the balance/budget as of the end period. Specifying no start period or end period will give you the present balance/budget.
 View NAV: The G/L Analysis View to use. Leave this blank to use balances from the G/L directly. Analysis Views are available in Navision version 3 and later. This field should be blank if you are using objects from an earlier version of Navision.
 Dim1 NAV: Filter for the first dimension of the analysis view. If View is blank, this is the filter for Global Dimension 1. Dimension totaling is handled the same way as Account totaling. In Navision versions before 3.0, Dim1 is used as the Department filter.
 Dim2 NAV: Filter for the second dimension of the analysis view. If View is blank, this is the filter for Global Dimension 2. In versions before 3, this is the Project filter.
 Dim3 NAV: Filter for the third dimension of the analysis view.
 Dim4 NAV: Filter for the fourth dimension of the analysis view.
 BusinessUnit NAV: Filter for the business unit.
 Budget NAV: Budget filter. This is unused unless returning budgets.
 Company NAV: Company Name. This must be spelled the same as it appears in Navision, including case, spaces and punctuation. If this parameter is empty (“”), the default company in the Jet Reports Options/Data Sources Screen is used.
 Reserved NAV: Blank. For backwards compatibility, a Data Source Name as defined in Jet/Options can be used.
 Reserved GP: Specifies filters for specific account segments. You can use either an account argument or segment filters, not both.
 Reserved GP: Specifies filters for specific account segments. You can use either an account argument or segment filters, not both.
 Reserved   GP: Specifies filters for specific account segments. You can use either an account argument or segment filters, not both.
 Reserved GP: Specifies the budget filter, blank for all budgets. Note that budgets are associated with a specific year in Great Plains so if your budget and fiscal year filters do not coincide you will get a 0 value.
 ExcludeClose NAV: “True” to exclude closing date transactions. Defaults to “False”.
 ShowQuery NAV: “True” to show the finhlink string that will be used for drilldown. Defaults to “False”.
 Reserved GP: Company name. If this parameter is blank, the default company is used.
 Data Source Data source name. If this parameter is blank, the default data source is used.

Reports based on the G/L are easy with the GL function.

=GL(What, Account, StartDate, EndDate, View, Dim1, Dim2, Dim3, Dim4, BusinessUnit, Company, Reserved, ExcludeClose, Reserved, Reserved, Reserved, Reserved, Reserved, Reserved, ShowQuery, Reserved, DataSource)

NAV Cronus Examples

To retrieve the balance of G/L account 44100, you would type the following.

=GL(“Balance”,”44100″)

If you wanted to know the net change of account 44100 between 1/1/2002 and 1/31/2002, you would type the following.

=GL(“Balance”,”44100″,”1/1/02″,”1/31/02″)

For G/L Balances with standard NAV:

  • you can filter on the two Global Dimensions for G/L Balances or
  • if using a NAV Analysis View, you can filter on up to 4 dimensions that are tied to that View=GL(“Balance”,”40100″,,,,”USA”,”COPPER”) 
  • Please note that some NAV verticals that allow more than 2 Global Dimensions may not be compatible with the GL function. 
  • For the balance of account “40100” with Global Dimension 1 of “USA” and Global Dim 2 of “COPPER”, you can use the following function.

Stay tuned for how to use GL Function in Jet Reports.

I will come up with more details on this in my upcoming posts.